Glossary

Contract Administration

The terms that govern how an awarded contract actually runs: deliverables, modifications, task and delivery orders, teaming structures like joint ventures and subcontractor relationships, and the government-furnished property and key personnel commitments a contract can carry. Useful for program managers, contract administrators, and BD professionals managing performance and relationships after award.

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Acquisition Planning
AI Fundamentals & AI for Proposals
Capture & Business Development
Contract Administration
Contract Types & Pricing
Contract Vehicles
Federal Agencies
Federal Procurement & Regulations
Personnel & Roles
Professional Associations
Proposal Management
Security & Compliance
Shipley Proposal Process
Small Business Programs
Solicitations
Bundled Contract
Contract consolidating requirements from multiple previous contracts into one.
Contract Administration
Contract
A legally binding agreement to provide goods or services under stated terms.
Contract Administration
Contract Data Requirements List
Specifies all data deliverables required under a contract.
Contract Administration
Contract Modification
Written change to contract terms after award.
Contract Administration
Contractor Team Arrangement
Formal agreement between contractors to work together on a government opportunity.
Contract Administration
Contract Start Date
Date the contractor begins full responsibility, usually after a transition period.
Contract Administration
Cure Notice
Notice informing a vendor of default and specifying required corrective actions.
Contract Administration
Deliverable
A report, product, or service to be provided per contract requirements.
Contract Administration
Delivery Order
Order placed against an existing contract for supplies or products.
Contract Administration
Direct Award
Non-competitive contract award. 8(a) companies may receive direct awards up to $8M.
Contract Administration
Flip Roles
When an ineligible prime finds an eligible partner to sub, then reverses roles on the recompete.
Contract Administration
Flow-Down Clauses
Contract clauses the prime must pass through to subcontractor agreements.
Contract Administration
Government-Furnished Equipment
Equipment owned by the government and provided to the contractor.
Contract Administration
GSA Schedule / Federal Supply Schedule
Long-term contract providing access to products and services at pre-negotiated prices.
Contract Administration
Incumbent
Current holder of a contract being re-competed.
Contract Administration
Joint Venture
Two or more companies forming a unique entity to share work on an opportunity.
Contract Administration
Key Personnel
Critical positions with specific education and experience requirements specified in the RFP.
Contract Administration
Letter of Intent
Written commitment to join the team for a specific position if the company wins.
Contract Administration
Performance Work Statement
Statement of work for performance-based acquisitions with measurable outcomes.
Contract Administration
Prime Contractor
Company submitting the proposal directly to the government, bearing primary responsibility.
Contract Administration
Sole Source Acquisition
Contract issued without competitive bidding — typically only one qualified source.
Contract Administration
Statement of Objectives
Broad, top-level government objectives without prescribing how to accomplish them.
Contract Administration
Statement of Work
Portion of the RFP/contract defining specific work to be accomplished.
Contract Administration
Subcontractor
Company performing a portion of the contractual obligation for the prime.
Contract Administration
Task Order
Order placed against an existing contract for services.
Contract Administration