HomeCase studies
GOVERNMENT AND NON-PROFIT

National Laboratory Doubles Bid Capacity Through Embedded Managed Services

Business Impact

When missions worth billions ride on a single competed proposal, the cost of an average response can extend far beyond the immediate opportunity. Shipley’s embedded managed services team helps this laboratory consistently compete at a higher level. Over more than a decade, Shipley has strengthened hundreds of competed responses across the laboratory’s full opportunity portfolio. The result: win rates well above industry norms, proposal knowledge that compounds year over year, and a research community free to focus on the science.

6,600+

hours of managed services support each year

2x

bid capacity with improved quality

25+ experts

supporting highly technical pursuits

10+ years

of continuous partnership

Evaluators consistently cite clarity and technical precision in deliverables, while senior scientists have been freed to focus on research and innovation.

Client Challenge

The national laboratory faced tightening budgets and shifting priorities. With limited staff, it needed a partner who could scale quickly, provide immediate value, and maintain institutional knowledge across highly technical efforts.

Shipley Solution

Ensuring Continuity and Expertise

Shipley’s managed services model gives the laboratory on-demand access to 25+ trained experts, providing surge capacity that flexes with proposal demand without the cost or delay of hiring. Long-term continuity also preserves deep knowledge of the laboratory’s systems, classified processes, and culture.
Result:
Shipley’s embedded team functions as a seamless extension of the laboratory’s internal team, providing expertise and capacity without the sourcing, hiring, training, and supervision required to build equivalent capability internally.

Providing Stability During Organizational Change

During multiple internal reorganizations, Shipley’s embedded team kept proposal operations running without disruption, enabling the laboratory to sustain workload and respond to nearly twice as many solicitations as before.
Result:
The laboratory maintained critical operations and continued competing despite organizational change and resource constraints.

Driving Operational Excellence

Shipley provides structured management oversight through weekly hour tracking, agile task prioritization, and bi-weekly risk reviews across all engagements.
Result:
The laboratory benefits from reliable capacity and proactive management that anticipates issues and ensures operational stability.

What Makes the Partnership Successful

The partnership has endured more than a decade of shifting priorities without loss of quality or continuity. Evaluators consistently cite clarity, accuracy, and responsiveness in deliverables, demonstrating the sustained value of Shipley’s embedded support:

Stable delivery

through reorganizations, funding changes, and contracting delays.

Deep institutional knowledge

of the laboratory's systems, classified requirements, and culture.

Trusted relationships

built over years of consistent performance.

Disciplined management oversight

with no cost overruns or performance issues.

Ready to strengthen your mission-critical proposal operations?

Partner with Shipley for scalable managed services that provide the expertise, capacity, and continuity needed to perform when the stakes are highest.

Similar Case Studies

National Lab Expands Workload and Strengthens Proposal Performance

See how Shipley helped a national lab nearly double response capacity, strengthen proposal performance, and free scientists to focus on research.

Technology Company Federal Division Builds Dedicated Proposal Capability

See how Shipley helped transform ad hoc proposal activities into a mature federal capability supporting 600+ proposals and hundreds of RFI and Task Order responses.

Defense Leader Builds Capture Excellence Across the Enterprise

See how Shipley provides scalable expertise, training, and process improvement to strengthen capture and proposal performance across a major defense contractor.